Exhibiting & Advertising

Exhibiting

Meet face-to-face with the movers and shakers in child welfare. CWLA national conference exhibitors reach CEOs, administrators, and other child and family experts who are eager to explore new thinking and new products. As a bonus, CWLA vendors receive the pre- and post-conference attendee mailing lists for marketing.

Exhibiting at CWLA is both easy and affordable. The exhibit hall is the hub of our conference; it is located near all our workshops and sessions. Our popular CWLA Bookstore and Recharging Station are located in the exhibit hall. Booth Bingo and food functions drive traffic to and through it!

Past exhibitors include software vendors, publishers, brokers, trainers, accreditors, member agencies, and other organizations with a message to share. Exhibiting at CWLA is effective and rewarding.

Interested in sponsoring conference Twitter, our “Advocacy Day” shuttles, conference totes, the Tuesday evening Gala, and/or a snack break or reception? Call Karen Dunn at 202/688-4157 or e-mail kdunn@cwla.org. We have opportunities for nearly every organization and budget. CWLA sponsors get lots of bang for their buck!

Special Events in the Exhibit Hall:

• Breakfasts, Lunch, and Breaks
• Networking Receptions
• Booth Bingo
• Raffles and Giveaways

Exhibit Fees (per 8′ x 10′ space):

• $1550 for premium (high traffic) space
• $1295 for for-profits and nonmember nonprofits
• $1095 for member agencies and partners

Includes:

• 8′ x 10′ space with standard booth drapery
• 6′ x 2′ draped table
• 2 side chairs
• Premium vendors ($1550) receive a complimentary registration for one exhibit staffer with access to all the workshops. Complimentary registration includes access to the Tuesday evening Gala.
• A 7″ x 44″ booth identification sign
• Exclusive option to purchase tote bag space ($400)
• List of registrants for pre-conference marketing
• Post-conference attendee mailing list for one-time use for follow-up
• A link to your website from cwla.wpengine.com
• Meals and receptions in the Exhibit Hall
• Dedicated exhibit hall time, concentrated into three days
• A 30% discount on all conference advertising

Booth Bingo – Back by Demand! Participating vendors will be asked to stamp bingo cards distributed to attendees at registration. Attendees who complete their cards are eligible to win prizes. The Grand Prize drawing is scheduled for 10:30 am on Wednesday, April 29. We will be raffling AMEX gift cards. Please, help sponsor the cards. To contribute $25 or more, e-mail kdunn@cwla.org.

Tote Bag Inserts – A vendor exclusive!

• Cost: $400
• Limit: one item per bag per vendor
• For more information e-mail kdunn@cwla.org

Exhibit Hall Dates and Times

• Set up: Sunday, April 26, 2015, 8:00 pm & Monday, April 27, 2015, 7:00 am
• Dismantle: Wednesday, April 29, 2015, 11:00 am
• Exhibit Hall is open all day Monday and Tuesday and Wednesday morning (dates and times are subject to change without notice).
• Featured activities include:

Monday, April 27:

10:30 am -11:00 am Morning Break

12:30 pm – 1:00 pm Lunch

6:00 pm – 7:00 pm Opening Night Reception (great networking opportunity)

Tuesday, April 28:

7:30 am – 8:30 am Continental Breakfast

12:15 pm – 1:45 pm Lunch (for attendees not participating in Hill Day)

6:00 pm – 7:00 pm Gala Reception

Wednesday, April 29:

7:30 am – 8:45 am Continental Breakfast

10:30 am – 11:00 am Closing Break

Registration and Payment:

• A 50% deposit is due with Registration. The balance is due before the conference start date of April 27, 2015.
• Please register online OR complete and return our Exhibitor Application. No need to do both! Registering means you agree with our terms and conditions.
• Space will be assigned on a first-come, first-served basis beginning December 1, 2014.
• Make checks payable to the Child Welfare League of America, Inc.
• Mail checks to: CWLA Exhibits, P.O. Box 75171, Baltimore, MD 21275-5171

Other:

• Please review our Exhibitor Guidelines & Terms.
• Exhibit Hall Floor Plan (available in early December)

Questions? E-mail kdunn@cwla.org

Advertising

Maximize your exposure! Advertise in our conference final program.

Benefits

• Full-color advertising!
• Exhibitors receive a 30% discount on all conference advertising.

Deadlines

• Reserve final program ad space by February 9, 2015.
• Submit art by February 16, 2015.
• Cancellations received after February 8, 2015 will be billed the full amount for the ad.
• All cancellations must be in writing.
• Exhibitors receive a 30% discount on all conference advertising.

Ad Rates and Options

Ad Type	Size (Inches)	Exhibitor Cost	Non-Exhibitor Cost
Sixth Page	2.5 x 4.75	$210	$350
Quarter Page Vertical	3.37 x 4.75	$420	$675
Half Page Vertical	3.75 x 9.25	$840	$1,300
Half Page Horizontal	7.50 x 4.75	$840	$1,300
Full page (no bleed)	7.50 x 10.00	$1,680	$2,500
Full page (bleed)	8.75 x 11.25	$1,680	$2,500
Back Cover (no bleed)	7.50 x 7.00 to 8.00	$2,100	$3,450
Back Cover (bleed)	8.75 x 7.25 to 8.25	$2,100	$3,450

Other:

• See Program Advertising.

Registration and Payment:

• A 50% deposit is due with Registration. The balance is due before our conference start date of April 27, 2015.
• Please register online OR email kdunn@cwla.org. Registering means you agree with our terms and conditions.
• Make checks payable to the Child Welfare League of America, Inc.
• Mail checks to: CWLA Advertising, P.O. Box 75171, Baltimore, MD 21275-5171

Questions? E-mail kdunn@cwla.org

Take-One Exhibiting

Can’t join us in person but have a message for the movers and shakers? Send fliers, brochures, magazines and/or other material for our Take-One tables next to Conference Registration.

Cost: $300.00 per set of items

Shipping Instructions

• Clearly label all boxes.
• Ship by traceable means.
• Leftover items will not be returned.
• Send material to arrive sooner than April 23, 2015.
• Ship to: CWLA Take-One Exhibit, April 27-29, 2015 Attention: Karen Dunn Crystal Gateway Marriott 1700 Jefferson Davis Highway Arlington, VA 22202 703-920-3230

Registration and Payment

• 50% deposit is due with registration. The balance is due before our conference start date of April 27, 2015.
• Please register online OR email kdunn@cwla.org. Registering means you agree to our terms and conditions.
• Make checks payable to the Child Welfare League of America, Inc.
• Mail checks to: CWLA Exhibits, P.O. Box 75171, Baltimore, MD 21275-5171

Other:

• See Take-One Exhibiting.

Questions? E-mail kdunn@cwla.org